Admin & Business Operations Manager – Hong Kong

About the role

We are looking for an experienced Admin & Business Operations Manager to run the day‑to‑day functions of our newly established Hong Kong office, which serves as the APAC hub for a Chinese new‑energy group. Reporting directly to the Founder/CEO, you will act as the trusted right‑hand, handling both internal operations and high‑level external engagements.

Key responsibilities

• Oversee daily office operations, including setup, facilities management and administrative systems.
• Liaise with company secretarial firms, banks and accounting providers to ensure smooth financial and compliance processes.
• Maintain local regulatory compliance in line with Hong Kong requirements.
• Coordinate high‑profile political and business receptions, banquets, itineraries and protocol arrangements for dignitaries, senior executives and energy industry leaders.
• Manage logistics for visiting delegations, conferences and VIP events, ensuring the company’s professional image.
• Provide executive‑assistant support to the Founder, handling schedule, travel, meetings and ad‑hoc business requests with discretion.

Required profile

• 8+ years of experience in administration, business operations, executive assistance or office management.
• Background in startup or newly established office environments, preferably within Chinese enterprises, Hong Kong‑listed companies or the new‑energy/large‑scale infrastructure sector.
• Strong problem‑solving, crisis‑handling and high EQ, with ability to work under pressure and ambiguous situations.
• Professional presence, polished image and impeccable business etiquette.
• Fluent in Cantonese, Mandarin and English, both written and spoken.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with office management tools and systems.