Admin Specialist – Office Management & Finance

About the role

We are seeking an Admin Specialist to oversee leasing, contract administration, financial closing, and day‑to‑day office operations for our Hong Kong office. The role ensures a stable, compliant, and comfortable working environment while supporting the international business team.

Key responsibilities

• Manage leasing, renewal, contract signing and ongoing administration of the Hong Kong office.
• Conduct monthly, quarterly and annual financial closing data analysis and manage quarterly budgets.
• Lead office seating arrangements, relocation planning and daily office maintenance.
• Coordinate employee access cards, access control, and office supplies.
• Handle company seal custody, usage records and approval processes.
• Provide administrative support to the international business team, facilitating communication between headquarters and the Hong Kong office.
• Support corporate culture activities, team‑building budget management and employee benefit distribution.
• Process onboarding/offboarding approvals and manage IT equipment issuance and tracking.

Required profile

• Bachelor’s degree or higher, preferably in Business Administration or a related field.
• Minimum 2 years of experience in administration or a related role.
• Fluent in both Chinese and English with strong written and verbal communication skills.
• Experience managing overseas offices is a plus.
• Proficiency in Microsoft Office with basic knowledge of financial budgeting and expense management.

Required skills

• Microsoft Office
• Financial budgeting and expense management