Administration Officer & Office Manager

About the role

Arendt, a leading legal, tax and business services firm, is seeking an Administration Officer & Office Manager for its Hong Kong office. You will be the central point of contact for lawyers and management, ensuring smooth daily operations and supporting cross‑border activities with the Luxembourg headquarters.

Key responsibilities

• Handle daily administrative duties such as answering calls, greeting clients, managing mail, maintaining contact lists, and coordinating internal and external meetings, including APAC‑related sessions.
• Arrange business travel, visas, invitation letters, and schedule follow‑ups for external meetings while preparing necessary documentation.
• Prepare, format, summarize, and file business and legal documents, meeting notes, and event materials according to internal standards.
• Process timesheet entries, support billing activities, assist with invoice preparation, and manage expense reports in collaboration with Finance.
• Oversee office logistics, including supplies, equipment, mobile phones, IT, facilities, and liaise with local vendors.
• Assist in organizing client events, presentations, and internal activities, handling registration, payments, and material collection.
• Support CRM and business development data management, act as liaison with the Luxembourg office, and maintain APAC BD records.
• Perform any additional administrative tasks required to ensure efficient office operations.

Required profile

• Minimum 2 years of experience as a Team Assistant, PA, or similar role in a corporate or professional services environment.
• Excellent written and spoken English and Mandarin; French is a strong advantage.
• Strong communication and interpersonal skills with the ability to work independently and as part of a team.

Required skills

• Proficiency in standard office software (e.g., Microsoft Office suite).
• Experience with CRM or business development databases.
• Familiarity with travel and expense management processes.