Personal Assistant / Executive Assistant

About the role

Hex Trust is seeking a proactive and highly organized Personal Assistant / Executive Assistant to provide high‑level personal and administrative support to its executive leadership. You will manage daily executive operations, complex scheduling, travel arrangements, and key communications while ensuring smooth office administration.

Key responsibilities

• Manage and optimize the executive’s complex calendar, prioritizing engagements and handling competing requests.
• Serve as primary point of contact and gatekeeper for internal teams, board members, and external stakeholders.
• Organize executive, leadership, and Board of Directors meetings, draft agendas, compile decks, record minutes, and track follow‑up actions.
• Coordinate international and domestic travel itineraries, visas, logistics, and expense reconciliation.
• Lead or assist with strategic special projects, ensuring timely delivery of deliverables.
• Provide day‑to‑day administrative support across office functions, including supplies ordering, facilities coordination, and vendor communications.
• Support workflow maintenance, filing systems, document management, and office expense processing.

Required profile

• 2–4+ years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Strong organizational skills with meticulous attention to detail.
• Exceptional written and verbal communication abilities, confident interacting with senior stakeholders and board members.
• High integrity and discretion handling confidential business data.

Required skills

• Proficiency with Google Workspace and Microsoft 365.
• Experience using Slack, Zoom, and project‑management tools such as Asana, Notion, or Monday.com.

What we offer

• Competitive salaries and bonuses.
• Generous paid time off, including birthday, work anniversary, and mental‑health leave.
• Medical and retirement plans.
• Professional learning and development opportunities.
• Access to corporate discounts and exclusive employer perks.
• Fun, friendly office spaces in Hong Kong, Singapore, Dubai, and Vietnam.