Administrative Assistant

About the role

We are looking for a proactive, highly flexible, and detail‑oriented Administrative Assistant to join our Hong Kong team. The role provides seamless secretarial, calendar, and operational support to bankers and senior management while overseeing front‑desk and client reception services.

Key responsibilities

• Provide high‑level administrative and secretarial support to bankers and senior management, including coordination of complex multi‑leg travel arrangements and timely processing of monthly expense claims.
• Oversee executive calendars, schedule internal and external meetings, board presentations, and video conferences across multiple regional time zones.
• Manage daily front‑desk operations, greet clients and visitors, handle phone inquiries, and coordinate meeting‑room bookings and set‑ups.
• Assist senior management with ad‑hoc projects, research, document management, and team events.

Required profile

• Bachelor’s degree with at least 3 years of administrative experience, preferably within a banking or financial institution.
• Proven track record supporting senior executives and managing complex travel logistics.
• Fluency in spoken and written English, Cantonese, and Mandarin.
• High degree of flexibility, integrity, and ability to handle confidential information.

Required skills

• Proficiency in Microsoft Word, Excel and PowerPoint.
• Ability to use Chinese word‑processing software.