Associate, Secretariat

About the role

The Associate, Secretariat joins the Legal, Compliance and Secretariat (LCS) group, which protects the bank's reputation and capital, maintains a good standing with regulators, customers and partners, and upholds trust and integrity. The role covers secretarial and administrative functions that support the Secretariat team, ensure compliance with regulatory requirements and support key meetings. It is based at the Center, on a regular schedule.

Key responsibilities

• Provide secretarial and administrative support to the Secretariat team, manage office equipment supply and inventory, and keep accurate leave and attendance records.
• Liaise with IT for system support, procure office supplies, and help colleagues gather presentation materials.
• Compile and dispatch board papers, support board and HKMA meetings, and coordinate logistics for management, board and committee meetings.
• Aid in drafting routine board and member resolutions, assist supervisors with disclosure forms and regulatory filings, and help maintain the seal register.
• Maintain control lists covering the Companies Ordinance, Banking Ordinance, HKMA guidelines and the Securities and Futures Ordinance, and keep filing systems for statutory records, legal agreements, minute books and registers.
• Prepare forms for regulatory filings, renew Business Registration Certificates and other company licenses.

Required profile

• Associate or Fellow member of the Institute of Company Secretaryship and Administration, a legal practitioner, or a degree in a relevant discipline.
• At least 5 years of corporate secretarial experience with large corporations in Hong Kong.
• Experience with financial institutions is an advantage.

Required skills

• Good knowledge of statutory and regulatory requirements and standard company secretarial practice.
• Proficiency in English and Chinese.
• Strong communication and interpersonal skills, meticulous and dedicated.