Executive Assistant – Capital Strategy

About the role

The Capital Strategy team is looking for a proactive Executive Assistant to provide high‑level administrative support. You will act as the main point of contact for internal and external stakeholders, ensuring smooth communication and efficient coordination of meetings, travel, and investor‑related activities.

Key responsibilities

• Coordinate executive communications, handle calls, respond to emails and provide logistical support for all meetings.
• Manage calendars, schedule and prioritize meetings with investors, counterparties and across offices.
• Arrange travel, including visa applications, bookings, expense claims, itineraries and overseas meeting schedules.
• Support expense management using the Concur system.
• Maintain the Investor Relations CRM – update contacts, distribution lists, log meetings and follow‑up actions.
• Assist in updating marketing collateral such as presentations and factsheets.
• Organise corporate and investor‑related events, both on‑site and off‑site.
• Handle general office administration, including stationery, pantry supplies and facility coordination.
• Execute ad‑hoc projects as required.

Required profile

• Minimum 5 years of experience in office administration or executive assistant roles, preferably within finance or investment management.
• Highly self‑motivated, proactive, organized and detail‑oriented.
• Ability to manage multiple tasks and prioritize effectively in a fast‑paced environment.
• Flexible, eager to learn new responsibilities and comfortable working with various stakeholders.
• Strong communication and interpersonal skills; a team player and quick learner.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Concur expense system
• CRM/database systems

What we offer

• Prime location in the heart of Hong Kong with a modern office.
• High‑growth environment with ambitious professionals.
• Equal‑opportunity employer committed to diversity and inclusion.
• Global exposure across six regional offices.
• Paid annual leave, medical group insurance and on‑site gym facilities.