Executive Assistant – Family Office (up to 45K)

About the role

We are seeking a proactive Executive Assistant to support senior management within a well‑established family office in Hong Kong. The role requires strong multitasking abilities, discretion with confidential information, and occasional assistance with personal matters.

Key responsibilities

• Manage and organise schedules, meetings and appointments for senior stakeholders.
• Prepare, review and format documents, reports and presentations.
• Handle confidential and sensitive information with professionalism.
• Coordinate travel arrangements and itineraries.
• Act as the primary point of contact for internal and external communications.
• Provide administrative support to ensure efficient office operations.
• Monitor and manage correspondence such as emails and letters.
• Liaise with various departments to ensure alignment and smooth workflow.
• Assist with personal matters for senior executives when required.

Required profile

• Higher education in business administration or a related field.
• Approximately 8+ years of experience supporting senior management, preferably in an MNC environment.
• Strong organisational and multitasking skills.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills; fluency in English and Cantonese.
• Proficiency in Microsoft Office and AI tools.

Required skills

• Microsoft Office
• AI tools

What we offer

• Medical insurance
• Discretionary bonus