Executive Assistant – Hong Kong

About the role

Our client, a global financial institution, is seeking a highly capable Executive Assistant to support senior leaders in its Hong Kong office. The role demands a proactive, polished professional who can manage complex schedules and ensure smooth operations for the leadership team.

Key responsibilities

• Manage and coordinate complex, ever‑changing executive calendars across multiple time zones.
• Arrange detailed business travel, including flights, accommodation, ground transport and itineraries.
• Handle executive correspondence, screen communications and act as liaison with internal and external stakeholders.
• Plan and execute on‑site and off‑site events such as leadership offsites and team‑building activities.
• Lead ad‑hoc projects with minimal supervision, balancing multiple priorities effectively.
• Maintain strict confidentiality and discretion when handling sensitive information.

Required profile

• 5–8 years of experience supporting senior executives, preferably in a fast‑paced financial services environment.
• Exceptional organisational ability, attention to detail and strong written and verbal communication in English.
• High energy, proactive mindset, ability to stay composed under pressure and adapt to dynamic schedules.
• Demonstrated integrity, trustworthiness and the highest ethical standards.

Required skills

• Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).