Executive Assistant

About the role

We are seeking a friendly and well‑organized Executive Assistant to support the daily operations of Alpinestars’ new Hong Kong entity. You will be the first point of contact for the office, handling travel arrangements and a wide range of administrative tasks in a dynamic, international environment.

Key responsibilities

• Organise business travel for employees, including flights, accommodation, ground transportation and visa arrangements.
• Prepare detailed itineraries, manage last‑minute changes and liaise with travel agencies and preferred vendors.
• Support travel expense tracking and reconciliation in coordination with the finance team.
• Provide day‑to‑day administrative support to the team and management.
• Manage office supplies, equipment and stock, placing orders and coordinating with vendors.
• Assist with meeting and event organisation, including room booking, catering and setup.
• Handle documentation management, filing and basic record keeping.
• Act as the point of contact for office facilities, maintenance and service providers.

Required profile

• Diploma or degree in Business Administration, Hospitality, Office Management or a related field.
• 2–4 years of experience in an office assistant or administrative support role, preferably within an international company.
• Fluent in English and Cantonese; Mandarin is a plus.
• Strong organisational skills, attention to detail and a proactive, service‑oriented attitude.
• Comfortable working independently in a startup‑like environment.

Required skills

• Travel coordination
• Vendor management
• Office administration

What we offer

• Opportunity to play a key role in setting up the Hong Kong office and its daily operations.
• Collaborative, international working environment within a renowned global brand.
• Exposure to the high‑performance motorsport and action‑sports industry.