Executive Assistant

About the role

We are looking for a proactive Executive Assistant to provide comprehensive administrative support to our High Net‑Worth (HNW) Chief Financial Officer, Chief Underwriter and other senior leaders. You will act as a trusted partner, ensuring smooth day‑to‑day operations and enabling the executives to focus on strategic priorities.

Key responsibilities

• Manage complex calendars, schedule internal and external meetings, and coordinate travel arrangements including flights, accommodations and itineraries.
• Process expense claims, track spend, ensure GHE compliance and handle ad‑hoc administrative tasks.
• Organise and book meeting rooms, plan off‑site or in‑house conferences, and oversee all logistical details.
• Collaborate with other secretaries to align administrative and functional details across business units.
• Screen, read and respond to incoming emails on behalf of the manager within defined scope.
• Prepare agendas, briefing materials and ensure executives are well‑prepared for meetings.
• Provide backup administrative support to other team members as needed.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years of proven secretarial experience supporting senior executives, preferably in banking or insurance.
• Excellent written and verbal English communication.
• Strong organisational, time‑management and critical‑thinking abilities.
• High level of confidentiality and professional interpersonal skills.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, OneNote).
• Comfort with digital tools and AI‑prompt technologies.