Executive Assistant

About the role

Millennium, a global diversified alternative investment firm, is seeking an Executive Assistant to provide high‑level secretarial support to senior management executives and portfolio managers. The role involves managing day‑to‑day administrative tasks in a fast‑moving, high‑pressure environment.

Key responsibilities

• Provide secretarial support, travel arrangement and expense management for senior executives and portfolio managers.
• Organize files, book travel, conduct research, archive documents and prepare pre‑meeting materials.
• Arrange, confirm and manage detailed calendars, schedule meetings and handle related logistics.
• Handle business correspondence and confidential documents, including license applications.
• Perform ad‑hoc duties and other projects as assigned by senior management and portfolio managers.

Required profile

• Bachelor’s degree with a minimum of 5 + years’ experience in a similar capacity and a strong performance record.
• Excellent verbal and written communication skills.
• Strong sense of responsibility, self‑motivation and ability to work independently.
• Quick learner, detail‑oriented, with demonstrable thoroughness and ownership of work.
• Willingness to learn new computer‑based systems (travel, expense, etc.).
• Ability to prioritize in a fast‑moving, high‑pressure, constantly changing environment with a high sense of urgency.

Required skills