Executive Assistant – Legal & Compliance

About the role

The Executive Assistant provides high‑quality administrative and organisational support to senior Legal and Compliance professionals across the Asia Pacific region. Working in a fast‑paced, highly regulated environment, you will manage confidential information, multiple priorities and complex schedules.

Key responsibilities

• Provide day‑to‑day administrative support, including phone coverage and inbox coordination.
• Maintain complex calendars in Outlook, schedule meetings, resolve conflicts and organise conference calls and video conferences.
• Coordinate meetings, presentations and internal events, handling room bookings, catering, audiovisual support and registrations.
• Arrange domestic and international travel, manage itineraries, accommodations, ground transportation and visa documentation.
• Prepare and submit expense reports, track discrepancies and process invoices through internal platforms.
• Create, edit and format documents using Microsoft Office and Adobe tools; upload documentation to regulatory systems.
• Maintain team collaboration sites such as Microsoft Teams and SharePoint.
• Support onboarding and off‑boarding of employees, manage distribution lists, order office supplies and coordinate visitor access.
• Provide backup coverage for other administrative assistants and assist with ad‑hoc projects as needed.

Required profile

• Minimum of 5 years’ experience providing administrative or executive support to senior professionals.
• Prior experience in financial services or a regulated environment is preferred.
• Strong judgment, discretion and the ability to manage multiple priorities.
• Excellent communication skills and a proactive, flexible attitude.

Required skills

• Outlook calendar management.
• Microsoft Office suite (Word, Excel, PowerPoint).
• Adobe document tools.
• Microsoft Teams and SharePoint collaboration platforms.
• Expense reporting and invoice processing systems.