Executive Secretary – Corporate Banking

About the role

Join a leading international financial institution in Hong Kong as an Executive Secretary for Corporate Banking. You will provide comprehensive secretarial and administrative support to senior management, department heads and SVP‑level stakeholders within the Corporate Banking business.

Key responsibilities

• Coordinate senior‑management calendars, schedule internal and client‑facing meetings, manage invitations, venue bookings and agenda confirmations.
• Arrange regional business travel through approved agencies, prepare itineraries and obtain required management approvals.
• Prepare expense, entertainment and staff reimbursement applications, ensuring compliance with bank policies.
• Liaise with internal support functions, external contacts and overseas assistants to organise meetings, client events and visits.
• Support staff onboarding and offboarding, handling access requests, corporate devices, workstations and visitor logistics.
• Maintain accurate departmental records, control documents and assist with team initiatives and ad‑hoc assignments.

Required profile

• Diploma or degree in Business Administration, Secretarial Studies, Communications or a related discipline (preferred).
• Relevant experience in executive secretarial support, business administration or office coordination, ideally within banking or financial services.
• Strong diary‑management, meeting‑coordination and business‑travel arrangement skills for multiple senior stakeholders.
• Good understanding of expense administration, invoice processing, documentation control and internal‑policy compliance.
• Highly organised, proactive, detail‑oriented with sound judgement and the ability to manage changing priorities in a fast‑paced environment.