Executive Secretary (Senior Management Support)

About the role

The Executive Secretary provides comprehensive secretarial and administrative support to a senior executive, ensuring smooth daily operations and efficient management of the executive’s responsibilities.

Key responsibilities

• Organise, coordinate and manage appointments, meetings and travel itineraries.
• Prepare business correspondence, documents, reports and presentations.
• Maintain effective communication with internal and external stakeholders, handling calls and enquiries.
• Provide timely and exceptional administrative assistance, including filing, record‑keeping and office logistics.
• Support the executive with ad‑hoc tasks and projects as assigned.

Required profile

• Bachelor’s degree or equivalent qualification preferred.
• Minimum 8 years of proven secretarial experience supporting senior management at Director, Executive or C‑suite level.
• Excellent written and spoken English; good command of Cantonese and Putonghua.
• Strong interpersonal skills with the ability to build effective work relationships.
• Proactive, resourceful and able to recommend solutions to overcome challenges.
• Flexibility to provide support outside regular office hours when required.

Required skills

• Advanced proficiency in standard office software (e.g., Microsoft Office suite).