Legal Secretary

About the role

We are looking for a highly organized and detail‑oriented Legal Secretary to join our team and provide comprehensive administrative and secretarial support to our legal professionals. The role involves handling legal documentation, coordinating with clients and external parties, and ensuring smooth execution of matters and transactions.

Key responsibilities

• Prepare, proofread, format and amend legal correspondence, agreements, court documents and client letters.
• Manage diaries, schedule appointments, client meetings and deadlines using electronic calendars.
• Open new matters, maintain physical and digital files, archive closed cases and ensure compliance with retention policies.
• Screen and respond to client and stakeholder emails and calls, relaying messages promptly.
• Arrange lawyer travel, book accommodations, process expense claims and reconcile receipts.
• Coordinate meetings, prepare materials, book conference rooms, arrange catering and handle logistics.
• Support billing by preparing draft bills, entering time records, obtaining disbursement approvals and coordinating client billing.
• Perform general administrative tasks such as scanning, filing, binding and photocopying documents.

Required profile

• Diploma or higher; legal studies or secretarial training is an advantage.
• Minimum 3‑5 years of legal secretarial experience in a corporate department, preferably in an international law firm.
• Familiarity with corporate transactions is highly preferred.
• Strong command of written and spoken English and Chinese (Cantonese and Mandarin).
• Ability to maintain strict confidentiality and manage deadlines under pressure.

Required skills

• Proficiency in Microsoft Word, PowerPoint and Excel.
• Chinese word processing (traditional and simplified).