Office Administrator – Administration

About the role

The Office Administrator will ensure smooth day‑to‑day operations of the Hong Kong office, supporting corporate credit‑card processes, ISO compliance, facility management and a range of administrative services. The role requires a proactive, detail‑oriented professional who can juggle multiple tasks while maintaining high service standards.

Key responsibilities

• Process corporate credit‑card applications, cancellations and dispute resolutions.
• Maintain ISO 14001 records for the Hong Kong office and implement improvement ideas.
• Handle OA processing, lease renewals, procure‑to‑pay, and related documentation.
• Oversee facility and office management, including equipment maintenance, seat allocation, hygiene, access control and purchase of staff amenities.
• Support rebranding projects by preparing stationery, name‑card templates and reception signage for multiple entities.
• Manage business space requirements, coordinate refits and maintain relationships with business lines.
• Administer access cards, Octopus cards, club memberships, petty‑cash float, payroll deduction reports and visa/APEC card applications.
• Perform reception duties, monitor room bookings and ensure meeting rooms are tidy.
• Coordinate office events, staff‑benefit programs, corporate celebrations and procurement of branded merchandise.

Required profile

• Bachelor’s degree in any discipline.
• Minimum 5 years of relevant administrative experience.
• Fluent in written and spoken English and Chinese; Putonghua preferred.
• Enthusiastic, proactive team player with strong interpersonal and communication skills.
• Highly organized, disciplined and able to meet deadlines.

Required skills

• Proficient in Microsoft Excel.
• Proficient in Microsoft PowerPoint.
• Proficient in Microsoft Word.