Office Administrator – Corporate Services

About the role

We are looking for a proactive Office Administrator to manage a wide range of corporate administrative functions, ensuring smooth day‑to‑day operations across our Hong Kong office. The role combines facilities management, procurement, event support and corporate services to keep the workplace efficient and welcoming.

Key responsibilities

• Process corporate credit‑card applications, cancellations and dispute resolutions.
• Maintain ISO 14001 records for the Hong Kong office and drive new ISO initiatives.
• Handle OA processing, lease renewals, procure‑to‑pay, and related documentation.
• Oversee facility and office management, including equipment maintenance, seat allocation, hygiene, access control and office supplies.
• Support rebranding projects by preparing stationery, name‑card templates and reception signage for multiple entities.
• Coordinate business space requirements, liaise with business lines and manage office refits to specifications.
• Administer access cards, Octopus cards, club memberships, petty‑cash float, payroll deductions and visa/APEC card applications.
• Perform reception duties, manage room bookings and ensure meeting rooms are tidy.
• Organise corporate events, staff‑benefit programmes, and procure branded merchandise and gifts.

Required profile

• Bachelor’s degree in any discipline.
• Minimum 5 years of relevant administrative experience.
• Fluent in written and spoken English and Chinese (Putonghua preferred).
• Enthusiastic, proactive, team‑player attitude with strong interpersonal skills.
• Highly organized, disciplined and able to meet deadlines.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word