Office Assistant – Full‑time, Permanent

About the role

We are looking for a proactive Office Assistant to support the day‑to‑day operations of our busy client‑focused office in Hong Kong. The role is full‑time, permanent and requires strong organisational and communication abilities.

Key responsibilities

• Oversee general administrative functions and coordinate office events and activities.
• Maintain a pleasant work environment, ensuring organisational effectiveness, communication, record‑keeping and inter‑department coordination.
• Schedule meetings, appointments, meeting rooms and manage calendars.
• Greet visitors, provide refreshments and notify staff of arrivals.
• Answer and transfer incoming calls, handling enquiries professionally.
• Manage incoming and outgoing courier packages, deliveries and mail sorting.
• Organise office operations and procedures, working with outsourced providers.
• Handle communications (phone, email, courier, mail) and day‑to‑day administrative needs such as expense processing.
• Provide reception coverage, working onsite five days a week.

Required profile

• At least 2 years of relevant administrative experience (preferred).
• Proactive, well‑organized and goal‑oriented, able to work well under pressure.
• Excellent verbal and written communication skills, including social and conflict management.
• Strong attention to detail with emphasis on accuracy and timeliness.
• Business‑fluent English; bilingual in Mandarin or Cantonese is a plus.
• Team player and effective problem‑solver.