Office Manager, Hong Kong & Shenzhen

About the role

The Office Manager will oversee the daily operations of the Hong Kong and Shenzhen studios, ensuring a professional, efficient, and well‑supported environment. Working closely with the Studio Lead and internal stakeholders, the role drives continuous improvement of office processes and supports employee onboarding and engagement.

Key responsibilities

• Oversee day‑to‑day operations of the Hong Kong and Shenzhen studios, including lease administration, reception and workplace moves.
• Manage facilities, office supplies, equipment procurement and vendor contracts, ensuring compliance with PR/PO processes.
• Coordinate onboarding logistics for new joiners together with HR and IT, handling workstation setup and access arrangements.
• Lead office relocation, renovation and fit‑out projects, acting as the main liaison with contractors and consultants.
• Monitor office budgets, track expenditures and prepare reports to identify cost‑optimisation opportunities.
• Organise internal meetings, employee‑engagement events and support health‑and‑safety initiatives such as fire drills.

Required profile

• Bachelor’s degree in Business Administration, Facilities Management or a related field.
• Minimum 8 years of experience in office administration, facilities management or corporate support, preferably in a multinational professional‑services environment.
• Strong command of English, Cantonese and Mandarin, both written and spoken.
• Proven ability to supervise support staff and manage external service providers.
• Willingness to travel occasionally to Shenzhen and work outside normal office hours when needed.

Required skills

• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook, Project).
• Experience using ERP systems such as Oracle for procurement and vendor onboarding.
• Ability to process Chinese word documents and handle bilingual communications.