Office Manager

About the role

The Office Manager will oversee the day‑to‑day operations of our office, ensuring a clean, organized, and professional environment. This role acts as the central hub for administrative, facilities, finance, and employee support functions, helping the company run smoothly.

Key responsibilities

• Manage office administration, including mail handling, supply replenishment, and filing systems.
• Coordinate office maintenance, repairs, and facility‑related matters with building management and contractors.
• Liaise with vendors, obtain quotations, procure equipment, and monitor service quality.
• Provide administrative support to management and departments, arrange meetings, book rooms, and organize company events.
• Process invoices, maintain expense records, and assist finance and HR with documentation.
• Serve as first point of contact for visitors, support employee onboarding, and coordinate staff activities.
• Ensure compliance with company policies, health and safety procedures, and maintain emergency contact lists.

Required profile

• Diploma or higher in Business Administration, Management, or related field.
• 2–5 years of experience in office administration or management, preferably in a corporate or professional services setting.
• Strong organizational, multitasking, and communication abilities.
• Detail‑oriented, proactive, and able to work independently.
• Good problem‑solving skills and a customer‑service mindset.
• Fluent written and spoken English; Mandarin is a plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Monday.com (online scheduling software)