Office Manager

About the role

We are looking for a highly organised, proactive, and service‑oriented Office Manager to run the daily operations of our Hong Kong office. The role ensures a professional, efficient, and welcoming environment while supporting senior management and staff.

Key responsibilities

• Manage day‑to‑day office operations, guaranteeing a safe and efficient workplace.
• Oversee administration, facilities, procurement, and vendor relationships to maintain high service standards.
• Maintain inventory of supplies, pantry items, and other workplace necessities.
• Handle telephone calls, email correspondence, courier services, mail distribution, and deliveries.
• Build and maintain relationships with building management, landlords, contractors, and external service providers.
• Source quotations, coordinate procurement of equipment and services, and monitor vendor performance and contracts.
• Plan and execute internal office events, managing budgets, vendors, logistics, and on‑site delivery.
• Support employee engagement initiatives and provide high‑quality administrative assistance to senior management.
• Assist with office expansion, relocation, renovation, or workspace improvement projects.
• Maintain accurate records of budgets, invoices, expenses, contracts, and related documentation.
• Process invoices, track expenses, and assist with basic budget monitoring.
• Coordinate business travel and accommodation arrangements when required.
• Prepare regular operational reports and keep organised office records.

Required profile

• Minimum five years of experience as an Office Manager, Office Administrator, or comparable administrative leadership role.
• Diploma or higher; a Bachelor’s degree in Business Administration, Management, or a related field is preferred.
• Previous experience in professional services, recruitment, or a corporate environment is a strong advantage.
• Proactive, hands‑on attitude with a strong sense of ownership.
• Excellent time‑management skills, able to multitask and prioritise in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Office Suite.