Personal Assistant

About the role

MCL Financial Group, a premier Hong Kong‑based financial services and merchant banking firm, is seeking a dedicated Personal Assistant to support the Managing Director’s office. This multi‑faceted position blends executive assistance, office administration, and end‑to‑end execution of special projects, acting as a trusted operational partner to senior leadership.

Key responsibilities

• Manage complex calendars, schedule meetings, arrange catering, prepare pre‑meeting materials and handle visitor reception.
• Screen, draft, distribute and track executive correspondence, and maintain document archiving.
• Establish daily office administrative systems, perform research, filing and occasional outdoor duties.
• Own day‑to‑day management and execution of special projects, operational efficiency enhancements and property renovation initiatives.
• Plan and execute business development activities, corporate functions and private social events such as dinner parties and cocktail receptions.
• Oversee administrative renewals and fee payments for exclusive private members’ clubs and professional networks.
• Provide personal secretarial support to senior management and family members, including travel logistics, driver schedules, vehicle maintenance and insurance renewals.
• Source, quote and benchmark prices for office, household and contractor purchases.

Required profile

• Minimum 3 years experience as a PA, EA or Project Coordinator supporting C‑level executives in family office, private wealth, finance, real estate or multinational environments.
• Experience supporting ultra‑high‑net‑worth individuals or managing luxury lifestyle assets is a distinct advantage.
• Post‑secondary qualification in Business Administration, Communications or related discipline.
• Excellent written and spoken English, Cantonese and Mandarin.
• Immediate or short‑notice availability preferred.

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proficiency in Google Workspace.