Secretary – Administrative Support

About the role

The Hong Kong Jockey Club is seeking a proactive Secretary to provide high‑level administrative and secretarial support to senior managers across multiple departments. This role is pivotal in ensuring smooth daily operations, effective communication, and accurate record‑keeping within a dynamic sports and entertainment environment.

Key responsibilities

• Manage calendars, arrange internal and external meetings, and coordinate travel itineraries for executives.
• Handle incoming and outgoing correspondence, prioritising and routing as appropriate.
• Prepare, compile and edit documents such as reports, meeting agendas, presentations, and minutes.
• Assist in monitoring departmental budgets, processing expenses and supporting financial reporting.
• Organise conferences, workshops and other events, ensuring all logistical details are covered.

Required profile

• Tertiary education or degree in Business Administration, Secretarial Studies or related fields.
• 5–8 years of experience in operations, administration or secretarial support, preferably within a large organisation.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to work independently, prioritize tasks and meet tight deadlines.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Competitive salary and benefits package.
• Dynamic and collaborative working environment.
• Opportunities for professional development and career progression.