Senior Secretary

About the role

The Senior Secretary provides high‑level executive assistance to senior leaders across multiple departments of The Hong Kong Jockey Club. The role ensures smooth day‑to‑day operations of the executive office, allowing leaders to focus on strategic initiatives.

Key responsibilities

• Manage and coordinate executive calendars, appointments and travel itineraries.
• Prepare and distribute meeting materials, agendas, presentations and minutes.
• Serve as primary point of contact for internal and external communications, handling inquiries and correspondence.
• Maintain a secure filing system for confidential documents and ensure compliance with data‑privacy standards.
• Support departmental meetings with logistics, participant communication and follow‑up actions.
• Assist with budget preparation, expense claims and invoice processing.
• Facilitate onboarding and off‑boarding activities, including interview coordination and documentation.
• Perform general office duties such as ordering supplies and maintaining equipment.
• Collaborate with various departments and external partners to promote information sharing.
• Handle sensitive information with discretion and uphold confidentiality at all times.

Required profile

• Several years of experience in executive secretarial or senior administrative roles.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities.
• Professional demeanor with a high level of discretion.

Required skills

• Proficiency in office productivity software (e.g., Microsoft Office suite).
• Effective organizational and time‑management capabilities.