Administrative Assistant – Finance

About the role

We are seeking an Administrative Assistant to support the Finance Division of Carlyle & Co. in Hong Kong. The role ensures smooth daily operations and effective coordination across the finance team.

Key responsibilities

• Provide administrative support to the Cluster Director, Finance Business Partner and the Finance Division.
• Maintain systematic filing and record‑management systems for physical and electronic documents.
• Prepare meeting materials, reports, presentations and correspondence for finance leadership.
• Coordinate schedules, meetings and departmental administrative activities.
• Assist with invoice processing, purchase requisitions, payment follow‑ups and other finance‑related documentation.
• Support departmental projects, audits and ad‑hoc assignments while ensuring compliance with club policies.

Required profile

• Professional qualification in Accounting, Finance, Business Administration or related discipline (advantage).
• Strong organisational and administrative abilities with high accuracy and confidentiality.
• Proactive, solution‑oriented attitude and ability to build positive relationships with stakeholders.
• Fluent in written and spoken Cantonese and English.
• Previous experience in hospitality or finance administration is a plus.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.