Administrative Manager – Office Operations & IT

About the role

The Administrative Manager will lead daily office operations, facilities management and corporate IT administration. This senior role ensures smooth functioning of the workplace, supports board and investor events, and drives digital transformation of administrative processes.

Key responsibilities

• Oversee daily office operations, facilities management, tenancy negotiations, and lead office renovation or relocation projects.
• Coordinate board meetings, AGMs, investor communications, corporate travel and visitor reception.
• Manage administrative vendors, negotiate service contracts, prepare the annual administrative budget and monitor monthly expenses.
• Develop and maintain the corporate administrative management system, supervise front‑desk staff and drivers, and standardise departmental workflows.
• Control filing, confidential document handling, corporate seals and archives; work with the Company Secretary and audit team for compliance reviews.
• Direct corporate IT administration, maintain office systems, optimise digital workflows and liaise with service providers for issue resolution.
• Execute ad‑hoc special projects assigned by senior management.

Required profile

• Bachelor’s degree with 10+ years of administrative management experience, including at least 2 years in a Hong Kong listed company.
• Minimum 3 years of team‑leadership experience.
• Fluent in Cantonese and Mandarin; proficient written and spoken English for full‑English business documentation.
• Strong coordination, multitasking, confidentiality and emergency handling abilities.
• Knowledge of Hong Kong office leasing regulations, workplace safety standards and listed‑company compliance.
• Experience in corporate informatisation, digital office management and process optimisation.
• Prefer candidates with experience in both Mainland China and Hong Kong; immediate availability is a plus.

Required skills

• Proficiency with the full suite of office software (e.g., Microsoft Office).
• Experience using mainstream office IT systems and managing system maintenance.
• Budget planning, cost control and vendor negotiation expertise.
• Ability to design and implement digital workflow solutions.