Department Secretary

About the role

The Department Secretary provides high‑level administrative support to multiple department heads, ensuring smooth daily operations and effective communication across internal and external stakeholders.

Key responsibilities

• Coordinate meetings, draft agendas, record minutes and follow up on action items.
• Liaise with internal departments, external partners and overseas offices to facilitate task execution.
• Arrange travel, visa and hotel accommodations for staff.
• Maintain accurate filing systems and manage ad‑hoc administrative assignments.

Required profile

• Associate degree or higher; background in Accounting/Finance is a plus.
• Minimum two years of secretarial experience, preferably in a professional services firm or multinational environment.
• Fluent in English and Mandarin Chinese.
• Highly organized, detail‑oriented and able to work under pressure.

Required skills

• Proficiency with Microsoft Word, Excel and PowerPoint.
• Chinese word‑processing capability.
• Experience using AI tools or workflow‑automation solutions to improve efficiency.

What we offer

• Stable, rapidly expanding work environment.
• Exposure to cross‑border operations and senior executives.
• Supportive team culture.
• Competitive remuneration and comprehensive benefits.