Executive Secretary

About the role

We are seeking an experienced Executive Secretary to provide comprehensive secretarial support to our HR Director. The role involves managing daily administrative tasks, coordinating HR initiatives, and ensuring smooth communication across the organization.

Key responsibilities

• Manage the HR Director’s calendar, schedule meetings, arrange travel and handle expense reports.
• Prepare presentation materials, reports, meeting minutes and confidential documents.
• Coordinate internal meetings, HR events and cross‑department communications.
• Maintain accurate filing systems, HR documentation and records with strict confidentiality.
• Assist in HR projects, recruitment logistics, onboarding coordination and employee engagement activities.
• Liaise with internal stakeholders and external partners to ensure timely follow‑up.
• Handle general office administration tasks as required.

Required profile

• Diploma or higher in Business Administration, HR or a related field.
• 8‑10 years of secretarial experience supporting senior executives, preferably in a sizable organization.
• High level of professionalism, discretion and attention to detail.
• Excellent written and spoken English and Chinese (Cantonese and Mandarin).

Required skills

• Outlook
• Word
• Excel
• PowerPoint