Office & Administrative Assistant – Central Office

About the role

We are looking for a proactive Office and Administrative Assistant to support daily operations in a central office environment. The role involves both indoor and outdoor tasks, ensuring smooth document flow, venue preparation, and hospitality services for staff and guests.

Key responsibilities

• Handle indoor and outdoor delivery of documents, publications, and miscellaneous items.
• Perform photocopying, binding, shredding, disposal, postal services, venue booking, press clipping, purchases, pantry and tea services.
• Assist at the reception desk and welcome guests.
• Provide support for official functions, conferences, staff activities, fire drills, evacuations, and other contingency exercises.
• Inspect and report defects in office environment, décor, plants, furniture, and equipment.
• Supervise contractors for fitting‑out, renovation, cleaning, replenishment, maintenance, venue setup, and reinstatement.
• Prepare and serve food and drinks during banquets and catering events, and manage related venue setup, cleanup, and utensil sanitation.

Required profile

• Form 5 or equivalent qualification.
• Fluent in Cantonese with good command of English and Putonghua.
• Strong work ethic, reliability, and physical fitness for outdoor and demanding duties.
• Excellent communication and interpersonal skills.
• Willingness to work shifts, overtime, weekends and public holidays as required.
• Experience in pantry, catering or hospitality services is an advantage.

Required skills