Office Assistant – Administrative & Facility Support

About the role

The Office Services Assistant supports the Office Manager in ensuring smooth daily operations. This role provides comprehensive administrative, reprographic, and facility coordination to keep the workplace professional and well‑organised. The successful candidate will be proactive, detail‑oriented, and committed to high standards of service.

Key responsibilities

• Provide reprographic services such as printing, photocopying, binding, scanning and document formatting.
• Handle confidential documents, manage archiving, retrieval and secure shredding.
• Manage incoming and outgoing mail, sort and distribute correspondence, and coordinate local and overseas courier services.
• Cover reception duties, greet visitors, answer calls and act as liaison with external vendors.
• Maintain front office, copy rooms and common areas; ensure meeting rooms are booked and tidy.
• Oversee pantry and office supplies inventory, order and replenish stock, and keep kitchen areas clean.
• Prepare workstations and welcome packs for new joiners and visitors.
• Support meeting and event setup, including seating arrangements and refreshments.

Required profile

• Proactive and detail‑oriented.
• Committed to maintaining a professional and well‑organised office environment.
• Ability to handle confidential and sensitive documents responsibly.

Required skills

• Document scanning and printing.
• Photocopying and binding.
• Mail handling and distribution.
• Courier coordination and waybill preparation.