Administration Officer – DCM (NEA)

About the role

The Administration Officer will provide comprehensive administrative support to the Debt Capital Markets (DCM) team, ensuring smooth day‑to‑day operations across travel, invoicing, vendor management and staff onboarding. This role is pivotal in maintaining compliance, facilitating internal processes and acting as a liaison between the DCM team and other support functions.

Key responsibilities

• Organise team travel, including visa applications, access requests and car bookings.
• Support roadshow logistics, book binding, delivery and related administrative tasks.
• Coordinate with the payment team on system issues and invoice payment status.
• Onboard new vendors, respond to supply‑chain inquiries and create onboarding documentation.
• Manage expense claims, travel & entertainment (T&E) processes and obtain necessary approvals.
• Monitor team CPD and CPT requirements and facilitate internship onboarding/offboarding.
• Handle general office duties such as courier services and collaborate with facilities management on updates.
• Assist Middle Office and MTN with invoice processing through the ePro system.

Required profile

• University degree or higher.
• Fluent in English, Mandarin and Cantonese.
• Strong understanding of financial services environment and client relationship management.
• Ability to work collaboratively across multiple stakeholders, including financing risk and DCM/LAF teams.

Required skills

• Proficiency with the ePro invoicing and approval system.
• Experience in vendor onboarding and expense claim processing.
• Travel coordination and administrative support skills.