Administrative Assistant – Investment Team (Hong Kong)

About the role

We are a well‑established investment management firm seeking a proactive Administrative Assistant to support our senior investment professionals in Hong Kong. You will ensure the smooth day‑to‑day operation of the office while handling a variety of administrative tasks in a fast‑paced, professional environment.

Key responsibilities

• Provide dedicated support to senior stakeholders and investment team members.
• Coordinate domestic and international travel, including itineraries and visa applications.
• Manage calendars, schedule meetings, and organise meeting rooms.
• Prepare presentation materials, meeting packs, and briefing documents.
• Process expense claims and maintain filing systems.
• Act as the primary point of contact for office administration, vendors, and visitors.
• Monitor important deadlines, meetings, and follow‑up actions.
• Handle confidential information with discretion.
• Support ad‑hoc projects and additional administrative tasks as required.

Required profile

• 3‑4 years of experience in administrative, team assistant, executive assistant, or office support roles.
• Prior experience in financial services, professional services, or a corporate environment is advantageous.
• Excellent organisational, time‑management, and communication skills.
• High attention to detail, ability to multitask, and work independently.
• Professional attitude with a strong sense of discretion and confidentiality.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel