Depositary/Fiduciary Services Officer

About the role

The Depositary Services Team delivers trustee and fiduciary services in Hong Kong. This role supports the Head of Depositary Services in strengthening the depositary service platform and building a strong compliance and risk culture. It also involves helping develop and deliver specialized training for relevant staff together with Legal, Risk, Compliance and Operations teams.

Key responsibilities

• Process fund sponsors' directions and prepare the necessary documentation (directors'/unitholders' resolutions, formal notifications, etc.)
• Review trust and fund documentation (trust deeds, offering documents, investment management agreements, subscription/redemption documents) to ensure procedures are followed
• Keep the books and records required by State Street as trustee/custodian properly maintained
• Review and comment on amendments to fund constitutive and offering documents
• Review and manage the preparation of fund financial statements and liaise with auditors as needed
• Ensure regulatory filings are completed on time and perform oversight of trustee/custodian and delegated services, including daily investment compliance monitoring
• Carry out due diligence on service providers and prepare due diligence reports
• Attend client and internal meetings, prepare meeting materials and minutes, and advise clients on trustee or fiduciary matters
• Identify breaches and risks, advise clients and escalate matters for rectification or reporting
• Support business development initiatives and ad hoc assignments

Required profile

• University graduate, preferably in business, finance or a related discipline
• At least 5 years' experience in trustee and fiduciary services, preferably in trust operations
• Previous regulatory, paralegal, company secretary or compliance experience in financial services (trustee/asset management) may be considered
• Type 13 regulated activities licence preferred; candidates without it are expected to obtain it
• Excellent command of written and spoken English and Chinese

Required skills

• Good understanding of the legal, regulatory, compliance and risk requirements of a trustee and fiduciary environment
• Solid knowledge of investment products (regulated and unregulated)
• Strong communication, interpersonal, organizational and time management skills
• Team player who can work autonomously