Executive Assistant to Chief Executive

About the role

We are looking for a highly organized and proactive Executive Assistant to support the Chief Executive in Hong Kong. The role acts as the primary gatekeeper, ensuring smooth daily operations, efficient schedule management, and effective communication across the organisation.

Key responsibilities

• Manage and optimise a complex, rapidly changing calendar and coordinate regional travel itineraries.
• Prepare briefing packs, expense claims, and other documentation for executive meetings.
• Assist the Chief Executive in tracking KPIs, monitoring operational workflows, and following up on strategic project deliverables.
• Consolidate data, draft performance reports, and create business review presentations.
• Support division budget tracking and variance monitoring.
• Serve as the primary point of contact for internal teams and external stakeholders, handling sensitive communications with confidentiality.
• Coordinate CSR and sustainability initiatives, including community service events and green office programs.
• Oversee office administration, space planning, vendor relations, and renovation projects.

Required profile

• Degree holder with at least 3 years of administrative or business support experience, preferably in financial or banking services.
• Excellent written and spoken English and Chinese communication skills.
• Proactive self‑starter with high energy and the ability to collaborate with stakeholders at all levels.
• Demonstrated ability to work independently, manage competing priorities and stay composed under pressure.
• Strong organisational and analytical abilities with meticulous attention to detail.

Required skills

• High proficiency in Google Workspace.
• High proficiency in Microsoft Office.