Executive Secretary – Investments Team

About the role

The Secretary will provide high‑quality administrative and executive support to senior leaders within the Investments team. This position ensures smooth day‑to‑day operations, manages complex calendars across time zones, and acts as a trusted point of contact for both business and occasional personal matters.

Key responsibilities

• Deliver comprehensive secretarial and administrative support to senior management.
• Coordinate calendar management, meeting scheduling, travel arrangements and expense claims.
• Serve as liaison between senior management and internal/external stakeholders.
• Handle correspondence and incoming calls, prioritising urgent matters.
• Undertake ad‑hoc assignments and support multiple senior stakeholders concurrently.

Required profile

• Minimum 5 years of relevant secretarial or executive assistant experience, preferably supporting director‑level or above.
• Prior exposure to investment banking, private equity, venture capital, alternative investments or professional services is preferred.
• Associate degree or higher; secretarial qualification is an advantage.
• Excellent planning, organisational and multitasking abilities with high attention to detail.
• Fluent in English and Chinese (spoken and written) and able to stay calm under pressure.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint