Facility Services Administrator/Officer

About the role

We are seeking a Facility Services Administrator/Officer to join the Operations Department of a leading international law firm in Hong Kong. Reporting to the HR Director, you will support the smooth operation, maintenance and safety of the firm’s facilities, working closely with the Office Assistant and Receptionist.

Key responsibilities

• Coordinate daily facility service and maintenance requests, including preventive and corrective schedules.
• Manage workspace arrangements, floor‑plan updates and office orientation for new joiners and visitors.
• Arrange event set‑up and support internal and external meetings.
• Act as primary liaison with building management, security, lifts and shared services.
• Liaise with external service providers, contractors and vendors, handling contracts and service agreements.
• Provide backup reception duties and support mailroom operations as needed.

Required profile

• Proactive and service‑oriented attitude with strong teamwork skills.
• Excellent communication and coordination abilities across departments and with external contacts.
• Attention to detail in managing records, files and vendor documentation.

Required skills