Institute Secretary (Corporate Governance and Secretariat)

About the role

The Institute Secretary will support the governance and administrative functions of the Hong Kong Institute of Bankers. Reporting to the CEO, the incumbent provides high‑quality secretarial assistance to the Council and its Committees, coordinating meetings, preparing documentation, and facilitating member onboarding.

Key responsibilities

• Plan, coordinate and execute Council meetings, luncheons, quarterly Committee meetings, the Annual General Meeting and other governance‑related events.
• Act as the designated secretary for the Council and Committees, serving as the primary contact for members on governance matters, meeting protocols and procedures.
• Prepare, quality‑check and distribute agendas, PowerPoint presentations, minutes and other governance documents in a timely manner.
• Manage the full lifecycle of Council and Committee membership, including appointments, re‑appointments, resignations and succession planning.
• Organise orientation programmes and onboarding arrangements for new members, providing tailored briefing materials.
• Maintain accurate records of Council and Committee activities, ensuring compliance with statutory and governance requirements.
• Support the implementation and continuous improvement of the Institute’s corporate governance framework and related projects.

Required profile

• Strong organisational and administrative abilities with a focus on governance processes.
• Excellent written and verbal communication skills.
• Attention to detail and ability to manage multiple deadlines.
• Experience in supporting senior committees or boards is desirable.

Required skills

• Proficiency in preparing and editing PowerPoint presentations.