Project Assistant

About the role

TransPerfect is looking for a proactive Project Assistant to join its Production Department in Hong Kong. Reporting to the Production Department Manager, you will support the smooth execution of translation projects by handling administrative and coordination tasks.

Key responsibilities

• Set up new projects, create purchase orders and maintain project schedules.
• Organise and digitise documents, scan hard copies, and prepare print files for large jobs.
• Format documents using .doc.pdf and .xls files, and import images as needed.
• Handle billing queries, resolve invoice or word‑count discrepancies, and perform data entry.
• Assist Project Managers in reviewing documents for accuracy, terminology, formatting and adherence to client instructions.
• Under guidance, manage simple projects: place jobs, contact linguists, set deadlines and negotiate pricing.
• Perform ad‑hoc special projects and ensure continuous customer satisfaction.

Required profile

• 0‑1+ years of project management or administrative experience.
• Fluent in English and Cantonese, both written and spoken.
• Strong organisational abilities, attention to detail and capacity to multitask.
• Willingness to learn, take on challenges and work collaboratively in a team.

Required skills

• Proficient use of Microsoft Office applications (Word, Excel, PowerPoint).