Administration Team Leader

About the role

The Administration Team Leader supports the department by managing complex meetings, travel arrangements, and day‑to‑day office operations, ensuring smooth communication and efficient processes across the organization.

Key responsibilities

• Coordinate large‑scale meetings and events, handling venue scheduling, logistics, agenda creation, and participant communication.
• Arrange national and international travel, preparing itineraries and related documentation.
• Manage incoming mail and messages, prioritize and forward as appropriate.
• Prepare correspondence, agendas, presentation graphics, and maintain office files and databases.
• Process expense reimbursement forms and reconcile credit‑card statements.
• Serve as an information resource, interpreting department policies and guidelines.
• Lead special projects, produce reports, org charts, and develop forms, checklists, and procedures to improve efficiency.
• Organize administrative meetings, luncheons, team‑building initiatives, and share best practices.
• Mentor and train new administrative assistants.

Required profile

• Strong knowledge of Microsoft Access, Excel, Word and PowerPoint.
• Familiarity with Celestica’s business areas relevant to the role.
• Excellent verbal and written communication with internal and external customers.
• Ability to prioritize multiple tasks, handle non‑routine situations and meet deadlines.
• Maintain confidentiality of sensitive business and employee information.
• Professional presentation of the company to a wide variety of contacts.
• Efficient organization, filing and retrieval of hard‑copy and electronic information.

Required skills

• Microsoft Access
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint