Administrative Assistant – Commercial & Investment Bank

About the role

The Commercial & Investment Bank is seeking an experienced Administrative Assistant to support senior executives, managers, and stakeholders across the division. The role demands high confidentiality, strong organizational abilities, and the capacity to manage multiple priorities in a fast‑paced, global environment.

Key responsibilities

• Manage complex, multi‑layered calendars, schedule internal and external meetings, and coordinate conference calls.
• Arrange domestic and international travel, including flights, hotels, ground transport, visas, and detailed itineraries.
• Handle all logistical aspects of meetings and events, collaborating with corporate functions, front‑office teams, and external clients.
• Provide professional telephone and on‑site visitor support, ensuring timely and courteous service.
• Process expense reports via Concur, manage invoices, and oversee incoming correspondence and email responses.
• Maintain confidentiality of sensitive information and exercise independent judgment for issue escalation.
• Coordinate with local and overseas offices to support VIP visitors and cross‑regional initiatives.

Required profile

• Several years of experience as an administrative or executive assistant in a corporate setting.
• Demonstrated adaptability, initiative, and sound decision‑making skills.
• Excellent organizational abilities with a proven track record of handling multiple priorities.
• Strong judgment when dealing with confidential information and critical issues.

Required skills

• Proficiency with Concur expense management system.