Executive Secretary

About the role

We are looking for a highly organised and proactive Executive Secretary to support the Head of Capital Markets Products & Solutions (CMPS) in Hong Kong and the broader leadership team. The role ensures smooth day‑to‑day operations through meticulous schedule management, travel coordination, and event support.

Key responsibilities

• Provide executive, administrative and business support to the Head of CMPS and senior leadership.
• Manage complex diary scheduling, meeting coordination, venue booking and related logistics.
• Arrange travel through approved agencies, ensuring compliance with internal policies.
• Prepare, review and process Gift & Entertainment reports in line with bank procedures.
• Support client events, internal meetings, business reviews, town‑halls and departmental activities.
• Act as liaison with internal stakeholders, support functions and other teams to ensure timely follow‑up.
• Handle confidential documents and sensitive information with professionalism.
• Assist with team administration, including onboarding/off‑boarding, leave tracking and training records.
• Manage IT and system access requests, procurement approvals, invoice processing and office supplies.

Required profile

• Bachelor’s degree or equivalent practical experience.
• 5–8 years of experience in executive support, team coordination or administrative management, preferably in banking, financial services or a multinational corporate environment.
• Strong organisational, prioritisation and multitasking abilities.
• Professional demeanor with the ability to handle sensitive matters tactfully.
• Fluency in Cantonese, English and Mandarin.

Required skills

• Proficiency in Microsoft Office Suite and collaboration tools.