Executive Assistant

About the role

We are seeking a proactive Executive Assistant to provide comprehensive support to the Regional Managing Director (RMD). The role combines executive assistance, office administration, HR and finance support, ensuring smooth operations across multiple functions in a fast‑paced international environment.

Key responsibilities

• Manage the RMD’s calendar, inbox, travel arrangements and appointment scheduling.
• Draft, edit and coordinate correspondence, reports, presentations and meeting materials.
• Organise internal and external meetings, handling logistics, agendas, documentation and minutes.
• Facilitate information flow, follow‑up actions and communications on behalf of the RMD.
• Support expense claims, travel itineraries and executive programmes.
• Oversee daily office operations, facilities, supplies and vendor relationships.
• Assist with employee onboarding/offboarding, interview scheduling and training programmes.
• Provide Accounts Payable/Receivable support, payment processing and petty‑cash administration.
• Act as liaison across departments and contribute to business projects.

Required profile

• Proven experience as an Executive Assistant supporting senior leaders.
• Previous exposure to HR and/or Finance administrative tasks.
• Ability to manage multiple priorities in an international setting.
• Bachelor’s degree in Business Administration, English or related field; overseas study or international work experience preferred.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Experience with expense management software.
• Basic accounting process knowledge.

What we offer

• Opportunity to work closely with senior leadership.
• Exposure to cross‑functional responsibilities in HR, finance and operations.
• Dynamic, multicultural work environment.