Executive Assistant & Office Administrator

About the role

The position will be primarily based in our Hong Kong office, supporting daily office operations, business reception and administrative matters. At the same time, the role will provide flexible support to senior management, including calendar and itinerary planning, business coordination, interpretation and occasional business travel. We are looking for someone who is professional, reliable, highly organized and adaptable, with a strong service mindset and the ability to transition smoothly between office administration, executive support and client‑facing responsibilities.

Key responsibilities

• Manage day‑to‑day office operations and business reception, welcoming visitors and coordinating meetings.
• Provide executive support to senior management, handling calendar coordination, meeting arrangements and internal/external communication.
• Plan and coordinate domestic and international travel for senior executives, including flights, accommodation and itineraries.
• Offer English, Mandarin and Cantonese interpretation and translation during meetings, client visits and business trips.
• Oversee office administration tasks such as procurement, supplies, asset management, document filing and expense coordination.
• Source, evaluate and manage vendors to ensure service quality and cost efficiency.
• Respond to ad‑hoc requests from senior management, coordinating resources to ensure task completion.

Required profile

• Bachelor’s degree or higher.
• Fluency in English, Mandarin and Cantonese at a professional working level.
• Strong professional presence, business etiquette and service mindset.
• Highly organized, detail‑oriented and able to manage calendars, itineraries and multitask.
• Proficient in Microsoft Word, Excel and PowerPoint with solid documentation skills.
• Discretion, confidentiality and ability to handle sensitive information.
• Willingness to travel domestically and internationally and to work occasional evenings or weekends.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint