Office Administrator – Hong Kong

About the role

The Office Administrator plays a central role in ensuring the smooth day‑to‑day running of Optima Partners' Hong Kong office. This varied, hands‑on position covers front‑of‑house duties, facilities coordination, administrative support and general operational assistance in a fast‑paced professional services environment.

Key responsibilities

• Oversee office upkeep, liaise with building management and external vendors.
• Manage office supplies, pantry stock and cost‑effective procurement.
• Coordinate maintenance requests, repairs and health‑and‑safety checks.
• Handle incoming and outgoing post, couriers and deliveries.
• Greet visitors, clients and candidates, ensuring a professional first impression.
• Manage meeting‑room bookings and prepare rooms for client meetings, interviews and internal sessions.
• Provide administrative support to the Head of Asia, including document formatting, diary management and expense processing.
• Assist with preparation of internal and client‑facing materials and maintain accurate filing systems.
• Support new‑joiner onboarding, workstation setup, IT equipment coordination and welcome packs.
• Assist HR with employee records, training logistics and off‑boarding processes.

Required profile

• Minimum 2 years experience in office administration, front‑of‑house or team assistant role, preferably in professional services.
• Diploma or degree in business administration or related field is an advantage.
• Fluency in English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to join a growing international regulatory compliance and cybersecurity consultancy.
• Collaborative and supportive working environment.
• Competitive salary and benefits package aligned with Hong Kong market standards.
• Exposure to a broad range of business functions and career development opportunities.
• Equal‑opportunity employer committed to diversity and inclusion.