Outsourced Administrative Assistant (Government Contract)

About the role

An outsourced Administrative Assistant is needed for a 9-month government contract, starting at the end of July 2026, based in Kowloon Tong. Working hours are 44 hours per week, five days a week, including meal breaks. The contractor provides employees to carry out the duties listed below, as well as any further requirements set by the Government Representative.

Key responsibilities

• Provide clerical and administrative support to the Section's initiatives, programmes and projects, such as the Three-tier School-based Emergency Mechanism, the 4Rs Mental Health Charter, the One-off Grant for Mental Health at School, training seminars and the Mental Health @School website.
• Support administrative tasks including recruiting NCSC staff, procuring services and goods for office operations and handling record management.
• Provide logistics support for seminars, workshops, briefing sessions and experience-sharing sessions.
• Handle general clerical work such as compiling returns, data entry and assisting with statistical analysis.
• Provide basic IT support, such as setting up equipment and troubleshooting software.
• Assist with enquiries from the public, parents and officers of other departments and sections.
• Help with record and case management, including filing, report disposal and maintaining referral registers.
• Maintain office facilities and equipment, do stock taking and check inventory.
• Perform ad hoc duties assigned by seniors.

Required profile

• Bachelor's degree from a Hong Kong university or equivalent.
• Language proficiency of Level 3 or above in Chinese and English in the HKDSE or HKCEE, or equivalent (pre-2007 HKCEE Grade C is accepted administratively).
• At least one year of working experience, preferably in administration.
• Good command of spoken and written English and Cantonese.
• Independent, responsible, hardworking, polite, with good communication skills and teamwork.

Required skills

• Computer skills including Microsoft Office Word, Excel and PowerPoint.
• Chinese word processing.
• Graphic design and photo/audio/video editing software preferred.