Executive Assistant / Personal Assistant for Family Office

About the role

This position provides high‑level administrative and logistical support to a private family office. The successful candidate will manage complex travel, aviation and marine arrangements while handling confidential family matters with discretion.

Key responsibilities

• Coordinate private jet operations, including flight scheduling, travel logistics, landing permits, catering, and liaison with aircraft management and aviation service providers.
• Oversee yacht management and logistics such as berth reservations, maintenance, licensing, insurance renewals, crew coordination, and voyage planning.
• Provide comprehensive administrative support to the family office: calendar management, meeting coordination, correspondence, and document preparation.
• Maintain confidential records, contracts, and personal documentation with the highest level of discretion.
• Manage relationships with external vendors and professional advisors, including banks, legal firms, accountants, private clubs, yacht operators, travel agencies, and aviation service providers.
• Monitor household, aviation, marine and lifestyle expenses, process invoices, maintain accurate records, and assist with budgeting and reporting.
• Support ad‑hoc projects and family business initiatives, coordinating across internal teams and external stakeholders.

Required profile

• Minimum 3–5 years experience as an Executive Assistant, Personal Assistant, Secretary, or equivalent experience in business aviation or yacht/marina operations.
• Prior family office experience is highly desirable.
• Proactive, resourceful, and composed under pressure with strong problem‑solving abilities.
• Exceptional organizational and multitasking skills with attention to detail.
• Highly discreet and trustworthy when handling confidential information.

Required skills