Executive Assistant to Chairman – Global Alternative Investment Manager

About the role

We are seeking a highly organized Executive Assistant to support the Chairman of a multi‑licensed global alternative investment manager. The role serves as a central point of contact for senior executives, clients, and stakeholders, ensuring smooth communication and efficient execution of strategic initiatives.

Key responsibilities

• Filter inquiries, prioritize meetings, and manage confidential communications with discretion.
• Coordinate senior‑management and client meetings, including agendas, materials, logistics, and follow‑up actions.
• Anticipate executive needs, identify process‑improvement opportunities, and drive digital adoption, including AI‑enabled tools.
• Support special projects by tracking deliverables, managing timelines, and escalating issues as needed.
• Organise corporate events and stakeholder‑engagement activities, handling vendor coordination and on‑site execution.
• Prepare high‑quality presentations, reports, briefing notes, minutes, and correspondence.
• Maintain CRM records and other administrative systems to facilitate relationship management.

Required profile

• Bachelor’s degree or higher in Finance, Business, Communications, or a related field.
• 8–10 years of experience as an executive assistant, project coordinator, or business analyst, preferably in the finance sector.
• Fluent in English and Chinese (both Cantonese and Mandarin).
• Strong organizational, communication, and prioritisation abilities with meticulous attention to detail.
• Mature, proactive, discreet and adaptable in a fast‑paced environment.

Required skills