Executive Secretary

About the role

Prudential is seeking a highly professional, proactive and discreet Executive Secretary to provide comprehensive support to a senior executive based in Hong Kong. The role manages the executive's priorities, schedule, communications and stakeholder engagements, handling complex and sensitive matters with professionalism and confidentiality.

Key responsibilities

• Manage a complex and dynamic calendar, prioritising appointments, meetings and commitments.
• Plan and coordinate business travel, including flights, accommodation, visas, transportation and travel security, and manage contingency plans for disruptions.
• Reconcile travel and business expenses in line with company policy.
• Coordinate internal and external meetings, including executive leadership meetings, client engagements and board-related activities, prepare meeting materials and track follow-ups.
• Support the preparation of management reports, presentations and business documentation.
• Handle procurement requests, vendor management and office-related matters.
• Build working relationships internally and with external partners, and handle confidential information with discretion.
• Ensure compliance with internal policies, governance standards and administrative procedures, and support special projects and strategic initiatives.

Required profile

• Bachelor's degree or equivalent preferred.
• Minimum 8-10 years of experience supporting C-suite executives or senior leaders in a multinational or professional corporate environment.
• Demonstrated experience managing complex calendars, international travel and executive communications.
• Excellent written and verbal English; Cantonese and/or Mandarin is an advantage.
• Strong organisational, planning and multitasking skills, attention to detail, and stakeholder management abilities.
• Ability to work independently in a fast-paced environment, with discretion and sound judgment.

Required skills

• Microsoft Office Suite: Outlook, Word, Excel, PowerPoint and Teams.
• Preferred: executive presence, strong business acumen, resilience under tight deadlines.